Routine, Pace, Process and Productivity

Cycle of success?

So what has routine, pace and process got to do with productivity?.. you may ask.

Pacingroutine, pace and process

Well let’s look at pacing first. Let’s imagine we are going to run a 10 km race and the goal is to do this in less than 1 hour to qualify for the next round.

Mary is not experienced at this distance so she really has no idea of how her body will respond to this race.

She is very excited so when the starting gun is fired she sprints and goes all out for the first kilometre. She gets ahead of the pack but after the kilometre she realises she has over done it. Her body is exhausted and now she cannot keep up even half her speed. The pack catches her up and overtakes her. Mary’s motivation and drive is gone and she quits the race.

This is a problem of pacing. We are all different. Some produce better if starting of slowly and build up to a optimum pace. Others start and finish at the same pace and then there are the real slow starters who can sustain a long sprint to the finish.

Each of us has to find our own pace that we can sustain for the long term.

In another example… a dentist has booked a patient for 30 minutes to perform one fill. Adequate time for this treatment. However the patient shows him some other problems and also a 2nd filling.

The Doctor now has an issue, if he accepts the extra work he may overrun the 30 minutes making his next patient wait.

He decides to go ahead but instead of pacing himself he rushes the first filling and ends up with sub-standard work. He finally finishes everything 20 minutes late with an unhappy patient who feels rushed and an angry waiting 2nd patient.

If he had paced himself, he could have done a proper job on the 1st patient (happy customer) and finished only 10 minutes late. This was experienced by a friend of mine at in Indonesia

People who quit early in a project or campaign are those that have unrealistically high expectations early on, so they leave the gates sprinting with excitement and enthusiasm. However as in any endeavour things may not always go smoothly and therefore when their expectations are not met, their drive and motivation drops which in turn lowers their level of work action which affects productivity making things even worse and soon after, they quit.

Finding YOUR pace is so important.


Now let’s look at process. What i mean by process is how you work a strategy. What works for others may not work for you since each of us have different strengths. You may out-source certain tasks in that strategy that others love doing themselves.
If you try to COPY someone else’s process because they are having success, you may be disappointed when that process does not work for you. You need to learn the basic skill set in whatever you are doing, pick a strategy, then find a process that works for you.

Finally – Routine.

Just like pacing and process you may need to experiment to find what best works for you and your energy levels. But it is essential to understand that we humans do work better and more productively when we work in cycles repeatedly doing the same things at the same time every day. This is what i call the DAILY ROUTINE.

For example this is my basic daily routine. By the way it never gets boring as the details of each segment has differences every day.

Daily Routine:
1. Scan through all new emails and take note of any urgent actions required. (add to my daily action check list)
2. Two hours Blogging
3. Urgent actions, check list and emails
4. Four hours marketing using my process – making appointments and getting my message in front of new clients.
5. Project work
6. Planning and Check list for following day.

Hope this has helped possibly JOG something for you so that you can make adjustments and become more productive.

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